Privacy Policy

HIPAA NOTICE OF PRIVACY PRACTICES
Effective Date: October 1, 2024

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our Responsibilities

Inlight Psychiatry & Therapy is required by law to maintain the privacy and security of your Protected Health Information (PHI) and provide you with this notice of our legal duties and privacy practices. We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.

HOW WE USE AND DISCLOSE YOUR HEALTH INFORMATION

We may use or disclose your Protected Health Information (PHI) without your written authorization for the following purposes:

1. Treatment, Payment, and Healthcare Operations (TPO)

• Treatment: We may share PHI with doctors, nurses, therapists, and other healthcare professionals involved in your care.
• Payment: We may use and disclose PHI to obtain payment from your insurance company or to process billing.
• Healthcare Operations: We may use PHI for administrative purposes, quality improvement, employee evaluations, and ensuring compliance with healthcare laws.

2. Other Uses and Disclosures Required or Permitted by Law

We may disclose your PHI without your consent in specific situations, including but not limited to:

• Public Health Reporting (e.g., reporting infectious diseases, adverse drug reactions).
• Law Enforcement and Legal Proceedings (e.g., responding to subpoenas, court orders, investigations).
• Abuse, Neglect, or Domestic Violence Reports.
• National Security, Military, and Government Requests.
• Coroners, Medical Examiners, and Organ Donation.

3. Business Associates (BAs)

We may share PHI with third-party Business Associates (e.g., billing services, IT providers, telehealth platforms) who must comply with HIPAA regulations and sign a Business Associate Agreement (BAA).

4. Uses & Disclosures That Require Your Authorization

For any use not listed above, we will obtain your written permission before disclosing your PHI. You may revoke this authorization at any time.

YOUR RIGHTS REGARDING YOUR PROTECTED HEALTH INFORMATION

You have the following rights under HIPAA:

1. Right to Access & Copy PHI – You may request copies of your medical records. Fees may apply.
2. Right to Request an Amendment – If you believe your medical records contain incorrect or incomplete information, you may request a correction.
3. Right to Restrict Disclosures – You can request limits on how we use or share your PHI. We are not required to agree unless it involves restricting disclosure to your health plan for a service you paid in full out-of-pocket.
4. Right to Confidential Communication – You may request that we contact you via alternative means (e.g., only via email or a different phone number).
5. Right to an Accounting of Disclosures – You may request a list of disclosures of your PHI made in the past six years.
6. Right to Receive a Paper Copy – Even if you have agreed to receive this notice electronically, you may request a paper copy.

BREACH NOTIFICATION POLICY

In the event of a breach of your unsecured PHI, we will notify you within 60 days and provide information on what happened and what steps you can take.

COMPLAINTS

If you believe your privacy rights have been violated, you may file a complaint with:

• Inlight Psychiatry & Therapy’s Privacy Officer at [email protected] or 407-477-4060.
• U.S. Department of Health and Human Services at www.hhs.gov/ocr/privacy/hipaa/complaints.

We will not retaliate against you for filing a complaint.

WEBSITE PRIVACY POLICY

Effective Date: October 1, 2024

1. Information We Collect

We collect personal and non-personal information when you interact with our website (www.inlightpsychiatry.com), including:

• Personal Information: Name, phone number, email address, and other details voluntarily submitted via contact forms or appointment requests.
• Usage Data: IP address, browser type, and activity on our site, collected via cookies and analytics tools.

If you submit health-related information through our website, it will be protected under HIPAA regulations.

2. Use of Information

We use the information collected for:

• Managing appointments and responding to inquiries
• Improving website functionality and user experience
• Sending updates, reminders, and service-related communications
• Complying with legal and regulatory requirements

We DO NOT sell, trade, or share your personal information with third parties, except as required for HIPAA-compliant services.

3. HIPAA & Security Measures

We implement industry-standard security practices, including:

• Secure Sockets Layer (SSL) encryption to protect data transmission
• HIPAA-compliant email and messaging systems
• Access controls and authentication measures

However, no method of transmission over the Internet is 100% secure. If you prefer not to submit PHI online, please contact us by phone.

4. Use of Cookies & Third-Party Tracking

We use cookies to enhance your browsing experience. You can disable cookies in your browser settings.

If we use third-party services (e.g., Google Analytics), we ensure that PHI is not improperly tracked or shared.

5. Third-Party Links

Our website may link to third-party sites. We are not responsible for their privacy practices. Please review their policies before submitting personal information.

6. Changes to This Policy

We may update this policy periodically. Changes take effect when posted on this page.

7. Contact Information

For privacy concerns or questions, contact:
Email: [email protected]
Phone: 407-477-4060